AI prompts for work: email, summaries and planning
A useful work prompt gives the AI a task, source material and a clear boundary. These templates help you turn your own information into a draft you can check. They are starting points, not recorded model results or a promise of accuracy.
Use a template in three steps
- Choose the task below and replace every bracketed field with your own information.
- Open GO AI chat in the browser or app and send the completed prompt. Provide the source text when the task depends on it.
- Compare the answer with the source. Correct omissions and unsupported claims before you send, publish or act on it.
Use only information you are allowed to share. Remove passwords, customer details and confidential business information before pasting a document or email.
Write a clear work email
Rewrite this draft as an email to [recipient] about [purpose]. Use a [tone] tone. Keep the facts, names, amounts and dates unchanged. Do not add promises or deadlines. Give a subject line and a short message ending with [next action]. Draft: [paste text].Check before using the answer
Read every name, date and commitment against your draft. If the message sounds too formal, request a simpler version without changing its meaning.
Summarize meeting notes without inventing decisions
Use only these notes: [paste notes]. Return three sections: decisions, action items with owners and deadlines, and unresolved questions. Mark missing owners or dates as unspecified. Distinguish suggestions from agreed decisions. Do not fill gaps from general knowledge.Check before using the answer
For each decision, find the supporting sentence in the notes. A proposed launch is not an agreed launch; an attendee is not automatically the owner of a task.
Translate a business message without changing its meaning
Translate this message into [language] for [audience]. Use a natural [tone] tone. Preserve names, numbers, product names and links. Keep these terms as written: [terms]. Flag ambiguous wording separately instead of silently guessing. Text: [paste text].Check before using the answer
Check names, numbers, negation and conditions. Review ambiguous passages with someone who understands the source; fluent wording alone does not establish a correct translation.
Turn a goal into a realistic first plan
Help plan [goal] by [date]. Available resources: [people, time, budget]. Constraints: [constraints]. Separate supplied facts from assumptions. List dependencies, the first three actions and open questions. Do not invent team availability or present estimates as confirmed dates.Check before using the answer
Check the workload against actual capacity. Resolve dependencies and missing information before treating this draft as a schedule.
Compare two AI answers with the same criteria
Task: [original request]. Source and constraints: [material]. Answer A: [text]. Answer B: [text]. Compare factual support, instruction following and usefulness. Quote the relevant passages. Mark anything you cannot verify. Do not choose an answer merely because it is longer or more confident.Check before using the answer
Verify disputed facts in the original source. You can compare answers manually even without a side-by-side interface. Agreement between models is not proof that either is correct.
When to use a system prompt
Use a task prompt for a single job. When you repeatedly need the same tone, format or checking rules, save those instructions separately and keep the changing source material in each request. A system prompt does not replace facts or grant access to missing documents.
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